How to Charter a Jet for the 2026 World Cup and the Next Big Events in the US: Step by Step, Costs and Documents

Chartering a jet for a major event in the United States, such as the 2026 World Cup, comes down to six stages: brief, quote, contract, documents, ground logistics and flight day. The World Cup ended on July 19, 2026, but the same playbook applies to the 2027 Super Bowl, the 2028 Los Angeles Games and any group trip from Brazil to North America. Below: the step-by-step, what goes into the price, the ultra-long-range jets, the documents for the US, Canada and Mexico, and how business airports work on event days.

Step by step

Brief: cities, dates, passenger count, baggage (golf bags, equipment), pets and special needs.
Quote: aircraft options with a price per leg and what is included; compare range (nonstop or with a technical stop) and cabin.
Contract and payment: a charter agreement stating route, aircraft, operator and cancellation terms; payment is usually settled before departure.
Documents: passports, visas and passenger data sent in advance to the authorities (eAPIS, in the US).
Ground logistics: FBO, car or helicopter to the hotel and stadium, catering and any crew overnight.
Flight day: arrive at the private terminal about 30 minutes early; passport check and boarding with no queues.

What goes into the price

An international charter quote usually separates the aircraft cost from variable costs. Knowing what is included avoids surprises on the final invoice (varies by operator).

Item	What it is	How it usually appears
Flight hours	flight time for each leg, including positioning the aircraft to the origin	included in the price per leg
Crew	pilots and cabin attendant; per diems and hotel on overnights away from base	included or listed separately
Airport and handling fees	landing, parking, FBO and navigation	included or passed through at cost
Customs and immigration	inspection fees on arrival in the US, Canada or Mexico	passed through at cost
Catering	meals and drinks on board, to the group’s menu	on request
Onboard Wi-Fi	satellite internet, depending on the aircraft	depending on aircraft

As an approximate reference, a São Paulo–Los Angeles leg on an ultra-long-range jet runs between R$ 1.4 million and R$ 2.8 million (approx.), depending on model and dates.

Ultra-long-range jets for the Brazil–US route

To fly from São Paulo to the West Coast without stopping, a jet needs more than 10,000 km of range. GRU→MIA is about 6,600 km and GRU→LAX about 9,900 km. These are the reference models (manufacturer range, with reserves and typical load).

Jet	Range	Passengers (max.)	GRU→MIA	GRU→LAX
Gulfstream G700	~14,350 km	up to 19	nonstop	nonstop
Bombardier Global 7500	~14,260 km	up to 19	nonstop	nonstop
Gulfstream G650	~12,960 km	up to 19	nonstop	nonstop
Bombardier Global 5500	~10,930 km	up to 16	nonstop	nonstop at the limit (load and wind)

For all 16 host cities, with business airport and flight time, see the host-city guide at the end of the page.

Documents for the US, Canada and Mexico

A valid passport for every passenger, children included
US: Brazilians need a visa (B1/B2 for tourism and business)
Canada and Mexico: their own rules, with easier access for holders of a valid US visa — confirm with the consulate
Passenger list (name, date of birth, passport) sent to the operator in advance; for the US, it goes to the authorities via eAPIS before departure
Minors travelling without both parents: travel authorisation under Brazilian rules

Business airports on major event days

On big-game dates, the business airports closest to the stadiums fill up: aircraft parking is limited, slots are contested and temporary airspace restrictions often apply around the venue. Last-minute bookings tend to end up at alternative airports.

So it pays to book early and price an alternative right away: Morristown (MMU) or Westchester (HPN) for the New York area, Burbank (BUR) or Long Beach (LGB) for Los Angeles. The return right after a final is the most contested leg — fixing the return time in the contract avoids waiting.

When to book

For major event dates, we recommend starting the quote 3 to 6 months ahead, when more aircraft and slots are available — for example, for Super Bowl LXI in Los Angeles (February 2027) or the Los Angeles Games (July 2028). For ordinary trips, shorter lead times work, subject to availability.

After big events, many jets fly back empty to base; these repositioning legs (empty legs) can cost a fraction of the price, but date and time are not flexible.

FAQ: chartering a jet for major events in the US

How much does it cost to charter a jet from Brazil to the US?

As a reference, São Paulo–Miami starts at about R$ 1.2 million per leg and São Paulo–Los Angeles runs between R$ 1.4 million and R$ 2.8 million (approx.). The final price depends on aircraft, dates, passenger count and itinerary.

How far ahead should I book for a major event?

We recommend 3 to 6 months. Closer to the date there are fewer aircraft available and the airports nearest the stadiums get crowded.

Is payment made before the flight?

Usually yes: the charter is paid before departure, as set out in the contract, which also states the cancellation and change terms.

What documents do I need to fly by private jet to the US?

A valid passport and a US visa for every passenger. The passenger list goes to the operator in advance and, from there, to the US authorities via eAPIS before take-off.

Can I change the itinerary during the trip?

Yes, subject to aircraft and crew availability and pilot duty-time limits; changes may affect the price.

Are empty legs worth it?

They can be: the price is lower, but date, time and route follow the aircraft’s repositioning, and the flight may be cancelled if the main charter changes.

Request a quote for your charter to the US, Canada or Mexico: WhatsApp +55 48 98877-0541 · sales@embarqueoficial.com